About the Role
About Us
AVAYL is a fast-growing, VC-backed startup revolutionizing Medical Information processes in the life sciences industry with AI-powered solutions. Our international team is passionate about shaping an innovative future, fostering an open and friendly company culture with plenty of room for individual impact.
Your Role
As Office & Operations Manager, you will play a key role in our growing company. You will ensure smooth day-to-day operations and support both our team and leadership with administrative and organizational tasks. You will take responsibility, optimize existing processes, and establish new structures to drive our continued growth efficiently.
Key Responsibilities
Develop & optimize processes – Create and implement new processes to enhance efficiency.
Office & team management – Maintain an organized work environment and support the team with administrative and operational tasks.
Travel & schedule coordination – Plan and manage business trips and internal meetings.
Financial processes & bookkeeping support – Handle receipts and invoices and collaborate with our finance team (accounting experience is a plus).
Communication with authorities & external service providers – Administrative coordination with public offices and external partners.
Independent operational support – Take ownership of projects that help streamline operations, such as updating the website, improving internal workflows, or administrative coordination.
Qualifications
Structured, independent, and solution-oriented working style
Enthusiasm for a variety of tasks and willingness to take on new challenges
Proficiency in Microsoft Office (Word, PowerPoint, Excel, Teams & SharePoint)
Strong organizational skills with attention to detail and a passion for optimizing processes
Open-minded and excited to work in a fast-growing, international team
German proficiency at C2 level and solid English skills (for international team communication)
What We Offer
Key role in a rapidly growing company with direct collaboration with leadership
Freedom to shape and take ownership in a dynamic startup environment
Flexible working hours & remote work options
Friendly & international team with an open and appreciative company culture
Competitive compensation
Sounds exciting? We look forward to meeting you! 🚀